Employee cost calculator.
Enter a monthly gross salary or annual CTC. Get the true all-in employer cost: EPF 13%, ESIC 3.25% (if eligible), gratuity 4.81%, Profession Tax by state, plus Versatile EOR fee $149/month flat. INR or USD. No email wall.
Total monthly pay before PF/ESIC deductions.
Monthly employer cost
- Monthly gross
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- Employer EPF 13% (12%+1% admin/EDLI)
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- Employer ESIC 3.25% (if monthly gross ≤ ₹21k)
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- Gratuity accrual 4.81% of basic
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- Profession Tax (state-specific, annual)
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- Versatile EOR fee (flat $149/mo)
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Total monthly employer cost
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· per year, all-in.
USD equivalent
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At ₹88 per USD, for budget planning.
Assumes standard CTC split (50% Basic, 20% HRA, 30% allowance). Versatile EOR fee is flat $149/employee/month, stated as an assumption. Profession Tax varies by state and income level; shown at standard annual rate.
How employer cost is built.
Statutory cost per hire
Employer EPF 13% (12% fund + 1% admin/EDLI), ESIC 3.25% when gross is ₹21k or less, gratuity accrual 4.81% of basic, Profession Tax by state (₹0 in Delhi to ₹2,500 in Maharashtra annual).
Service fee
Versatile EOR fee: $149 per employee per month, flat. Covers legal employment, statutory filings (PF/ESIC/PT/TDS), payroll runs, compliance support, and offboarding. No per-headcount discounts, no setup fees, no exit fees.
Currency assumption
INR to USD conversion at ₹88 per $1 (FY 2025-26 typical range). The Versatile fee in INR will fluctuate with FX daily. Invoice reflects actual rate at period-end.
Worked example
On the default ₹2,00,000 monthly gross in Karnataka, the true employer cost is about ₹2,31,122 per month once EPF, gratuity accrual, and other statutory loads are added.
Employee cost calculator, answered.
The all-in employer cost breakdown for India hires.
Why is employer EPF 13% and not 12%?
Employer EPF is 12% of basic, but we add 1% for admin charges and EDLI (Employees Deposit Linked Insurance), which is statutory. Total 13%. The employee still contributes 12% from their gross.
When is ESIC 3.25% charged?
ESIC applies only when monthly gross salary is ₹21,000 or less. Above that, ESIC stops. The calculator auto-detects based on your CTC input. ESIC is employer 3.25% + employee 0.75%.
What is gratuity accrual?
Gratuity accrues at 4.81% of basic salary every month (formula: 15 days per 26 working days). Versatile funds this via an LIC group gratuity scheme. On exit after 4 years and 240 days, LIC pays the employee directly. This cost is real employer outflow, monthly.
Is the Versatile EOR fee really flat $149/month?
Yes. $149 per employee per month, flat. Covers legal employment, PF/ESIC/PT/TDS statutory filings, compliance support, payroll runs. No volume tiers, no hidden add-ons. State Profession Tax is separate and state-dependent.
When is this calculator the wrong answer?
When your hire structure is unusual: part-year employment, equity-heavy compensation, multiple locations, or compliance complexity. At that point, submit the form for a custom quote, not a web calculator.
Longer reading: EOR services in India · True cost of hiring in India · Related tool: payroll run cost calculator
Tell us where you are on the decision.
A role you want to hire, a team you want moved, or just the two routes to compare. A named person replies in 4 to 6 hours.
What the first call covers
30 minutesA cost comparison for your headcount, on your numbers, both routes.
- A written cost breakdown
- Entity documents before the call
- PF, ESI, TDS, termination law
- No follow-up sequence
You pick the time, we send a Meet link. Any timezone.