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Payroll that runs itself every month.

Running payroll in India means PF and ESI on the 15th, TDS by the 7th, Form 16 each December, and a six-year trail of registers and proof. We handle all of it on your payroll, starting the 5th business day after hire.

Running payroll in India means deadlines every month and a six-year evidence trail. PF and ESI move on the 15th, TDS on the 7th, Form 16 by year end. We carry all of it for your team on our entity.

Speak to sales EOR vs entity, in detail

G2 4.8 / 5 on G2, from companies employing teams in India through us.

Teams building in India. First hire to full team.

Payroll in-house versus payroll handed over.

Six decisions separate managing payroll yourself from handing it to a partner. Here is how each one lands.

Payroll on you

Payroll on us

Who runs the salary run
You, by month end, using a vendor you picked
Our team, on the 30th, payslips ready
PF by the 15th
Your calendar, your penalty if missed
Ours, with proof sent to you within days
TDS to income tax
You file returns and challans
Filed under our name, evidence attached
Form 16 and reconciliation
Annual work for you or a consultant
Issued automatically each December
The people cost
Payroll software, accountant retainer, consultant on call
$149 per employee monthly
A missed filing
12% PF interest yearly, up to 25% damages, on your company
Accrues against our registration

Payroll on you
Who runs the salary run You, by month end, using a vendor you picked
PF by the 15th Your calendar, your penalty if missed
TDS to income tax You file returns and challans
Form 16 and reconciliation Annual work for you or a consultant
The people cost Payroll software, accountant retainer, consultant on call
A missed filing 12% PF interest yearly, up to 25% damages, on your company

Payroll on us
Who runs the salary run Our team, on the 30th, payslips ready
PF by the 15th Ours, with proof sent to you within days
TDS to income tax Filed under our name, evidence attached
Form 16 and reconciliation Issued automatically each December
The people cost $149 per employee monthly
A missed filing Accrues against our registration
Month 1
Choose payroll software, get trained
Month 2
PF, ESI and PT registrations acquired
Month 3
First payroll run, always with bugs
Month 4
First reconciliation, first catch-ups
Month 5
Quarterly TDS filing deadlines hit
Month 6
Half-year you are still on learning curve

Every missed PF challan becomes more expensive.

Interest starts at 12% yearly from day one after the deadline. Damages can add another 25% on the full amount owed.

On our entity we file in our name and pay any notice ourselves. Your company stays clear.

Speak to sales
One overdue PF challan over time Interest and damages compounding
₹6,200 Day 1
₹41,500 Day 30
₹1,84,000 Day 90
₹3,12,000 Day 180
Scaled for a small team and one missed challan. Actual amounts depend on salary base and delay length.
Where the notice goes
In-house payroll You
Payroll through us Versatile

The true cost of in-house includes time and liability. The final FAQ compares where the line sits. See your scenario in the EOR versus entity calculator with real headcount.

How a payroll partner absorbs the calendar.

Every month has five hard dates and three types of filings. You manage the team. We own the dates and the paper trail.

You run

  • Hire who, and when
  • Salary bands and changes
  • Exits and final payouts

We handle

  • Payroll runs on the 30th, itemized payslips issued
  • PF and ESI deposited by the 15th with proof
  • TDS returns and challans filed by the 7th
  • Professional tax, state by state, on schedule

You run
  • Pick who to hire and when to exit
  • Set salary and change compensation
  • Approve promotions and payouts
  • Keep your HR rhythm entirely

We handle
  • Monthly salary run and payslips
  • Provident fund and ESI to authorities
  • TDS and professional tax filing
  • India-side compliance records
  • Form 16 and annual reconciliation
  • Payroll audit trail and proof

When something happens in India, it is ours.
A late PF filing notice We respond and resolve
A salary run error We correct it immediately
New payroll regulation We implement and brief you

A named compliance manager owns your account. Not a queue, not a chatbot, one person who already knows your headcount and your last filing.

Account managerMedian first reply 4 to 6 hours
Recruitment coordinatorBrief to shortlist 9 days
Finance associateFilings on time 8 / 8

Five hard dates every month, never missed.

By the 7th, TDS hits tax authorities. By the 15th, PF and ESI clear. By the 30th your payroll is live. Form 16 each December. We have never skipped a date.

A register that builds compliance history.

Every salary run, every leave entry, every filing gets logged. Six years of proof, ready for an audit or state labour authority question.

Payroll questions route to one team, not you.

Your hires message us about their payslip, their PF balance, their Form 16. You never become the payroll help desk.

Switching employers costs nothing if dates travel.

UAN, gratuity and salary history move intact when someone changes employers on our side. Same dates, new contract.

Five hard dates every month, never missed.

By the 7th, TDS hits tax authorities. By the 15th, PF and ESI clear. By the 30th your payroll is live. Form 16 each December. We have never skipped a date.

Most EORs handle payroll, few own the dates.

A register that builds compliance history.

Every salary run, every leave entry, every filing gets logged. Six years of proof, ready for an audit or state labour authority question.

The audit trail is what regulators actually ask for.

Payroll questions route to one team, not you.

Your hires message us about their payslip, their PF balance, their Form 16. You never become the payroll help desk.

You manage, we administer.

Moving someone across

Bring an existing payroll over without breaking the calendar.

If you run payroll on your own entity today, moving to us is a registration change, not a payroll restart. Every salary date, every filing date, every gratuity clock carries through.

Payroll gap 0 days
Gratuity clock Kept
PF and UAN Continuous
Tenure Kept

We moved 200 payroll records across in a single cycle, no dates skipped.

Supporting evidence

The entity filing your payroll sits on the register.

Payroll and filings run under Foo Falcon Technologies Pvt Ltd, Bengaluru, registered since 2022.

  • Incorporation
  • GST
  • EPFO code
  • ESIC
  • Shops and Establishments
  • PAN and TAN
  • Udyam MSME
What we verify
  • Incorporation Ministry of Corporate Affairs
  • GST Goods and Services Tax
  • EPFO code Employees Provident Fund Organisation
  • ESIC Ministry of Labour and Employment
  • Shops and Establishments Government of Karnataka
  • PAN and TAN Income Tax Department
  • Udyam MSME Government of India

Certificates arrive as PDFs. No follow-up sales sequence.

200

payroll records migrated in one cycle with zero filing gaps

33

monthly salary runs for one client, every one on the 30th

5 days

from hire date to first payslip, payroll live and filed

G2 4.8 / 5 on G2, from companies employing teams in India through us.

G2 4.8 / 5 on G2, from companies employing through us.

Teams running on payroll they trust.

What it feels like when payroll just works month after month.

Video
Bharath Rasoi KS Rajeshwari Founder, Bharath Rasoi
Video
Open Theatre Anand Raj Founder, Open Theatre
Abid Hassan Verified client
Sensibull
“They moved fast and took the whole compliance side off my plate. For a founder making an early India hire, that is exactly what you want.”
Abid Hassan Founder and CEO, Sensibull
Via G2
Moonshot
“Every option was either 'set up your own entity' or a platform that quotes a great price then hits you with add-ons. Versatile was the one that actually made it simple. First payroll ran on time. No scramble.”
Angad S. Co-Founder, Moonshot
Via G2
Digital Marketing Agency
“Contracts, PF, ESI, TDS and payroll all in one place. Invoicing in USD meant zero exchange rate surprises. The compliance rigour is genuinely reassuring.”
Vedant T. Founder, Digital Marketing Agency
Via G2
Design Studio
“Setting up in a new country can get messy fast, but their India EOR made onboarding feel easy. The team is responsive, clear, and great to work with.”
Setu C. Studio Owner, Design Studio
Via G2
US Startup
“We used Versatile to hire our first employee in India after months of putting it off because the compliance side seemed like a mess. They walked us through it and now we don't think about it.”
Verified US Founder First-time Founder, US Startup
Via G2
Mid-Market Tech Co.
“Versatile consistently delivered work that was both strategically sharp and execution-ready. Their turnaround times are impressive, and they think about problems the way an in-house team would.”
Shivani K. Senior Manager, Tech TA
Via G2
Growth-stage Startup
“Their team was highly responsive, professional, and easy to work with. They made a complex process feel simple.”
Mukul S. Core Team, Growth-stage Startup

Case studies.

Largest food delivery app in India, decacorn View case study The world's largest professional network, part of Microsoft View case study Legacy US software company, publishing platforms View case study

One monthly fee covers the whole payroll calendar.

Payroll on the 30th, filings by their deadlines, Form 16 each year, and a six-year proof file. One invoice monthly in your currency. No hidden charges, no exit fee.

Payroll Management

Run payroll on our entity
$149 /employee/mo

At employee 21 the fee drops to $129 for everyone. Billed monthly in your local currency, cancel anytime.

Start payroll
  • Monthly payroll runs, payslips included
  • PF and ESI filed by the 15th
  • TDS returns by the 7th
  • Professional tax by state deadline
  • Form 16 issued each December
  • One invoice, your home currency
  • Six-year audit trail and evidence
  • Portal access for your team
  • Monthly payroll runs, payslips included
  • PF and ESI filed by the 15th
  • TDS returns by the 7th
  • Professional tax by state deadline
Four more features
  • Form 16 issued each December
  • One invoice, your home currency
  • Six-year audit trail and evidence
  • Portal access for your team

Running 20+ heads already? Speak to sales on volume rates.

Recruitment

We find the person
12% of annual CTC

Junior and mid-senior roles. 15% for senior hires. Leadership quoted by scope. Free when you source the candidate.

Send brief
  • Shortlist in nine business days
  • Salary benchmarks for your city
  • Interview scheduling managed end-to-end
  • Fee billed on day ninety in
  • Senior mandates priced at 15%
  • Leadership searches quoted individually
  • No charge for your own referrals
  • Onboarding to your entity or ours
  • Shortlist in nine business days
  • Salary benchmarks for your city
  • Interview scheduling managed end-to-end
  • Fee billed on day ninety in
Four more terms
  • Senior mandates priced at 15%
  • Leadership searches quoted individually
  • No charge for your own referrals
  • Onboarding to your entity or ours

Hiring a full team or a director level? Speak to sales.

Team crosses twenty

$149 $129 /employee/mo

Everyone reprices to $129 automatically. No renegotiation, no new term.

What payroll includes

  • Payroll run each month, payslips detailed
  • PF and ESI deposited and filed
  • TDS return filing and payments
  • Professional tax, by state
  • Leave records and accrual tracking
  • Form 16 each December
  • Six-year evidence and audit trail
  • Final settlement on exit

At employee 21 everyone moves to $129

$149 $129 /employee/mo

The whole team reprices on the same invoice, no contract change needed.

What the fee carries

  • Payroll run each month, payslips detailed
  • PF and ESI deposited and filed
  • TDS return filing and payments
  • Professional tax, by state
  • Leave records and accrual tracking
  • Form 16 each December
  • Six-year evidence and audit trail
  • Final settlement on exit

Recruitment bills at 12% of annual CTC on the 90th day for junior and mid-senior. Salary and statutory amounts pass through at cost. Hardware, devices and partner insurance bill as used. Run your scenario through the EOR versus entity calculator to see the full picture.

Payroll managed, questions answered.

Eight payroll questions that founders ask when they realise they do not have to handle dates and filings themselves.

What does it mean to outsource payroll in India?

You hire the person, set the salary, and we run the monthly payroll and statutory filings on our entity. PF, ESI, TDS and professional tax all clear on their deadlines. You manage the work, we manage the calendar.

Does outsourcing payroll mean outsourcing the hire?

No. Outsourced payroll is a payroll-only partnership. Recruitment is separate if you need it. Most of our payroll clients either source candidates themselves or ask us to recruit on top.

What if payroll gets it wrong one month?

Mistakes get corrected in the next run, and we file revised returns as needed. It happens rarely because we run the same calendar every month, but when it does we own the fix and the filings.

Who files PF, ESI and TDS if we use payroll outsourcing?

We do. PF and ESI go out by the 15th, TDS by the 7th, professional tax on your state's schedule. You see the evidence trail as it happens. No government portal touch required.

Can we move our existing payroll to an outsourcing partner?

Yes. We take over the runs and filings from your next cycle. UAN, gratuity and tenure carry straight through. Most moves happen on the 1st of the month.

How is payroll outsourcing different from hiring an EOR?

Payroll outsourcing is filings and salary runs only. An EOR is employment plus payroll, meaning we also run recruitment and handle HR. Many clients do both with us, but they are separate services.

What happens to payroll if we incorporate our own entity later?

We transfer the payroll history and employee records to your new company with no gaps. Same salary dates, same filing dates, same benefit accruals. The employee stays employed and payroll never interrupts.

When should a company outsource payroll instead of hiring a CA?

If your headcount is under 5, a CA alone often works. At 5 to 50, a payroll partner costs less and catches errors a part-time CA might miss. Above 50, you build in-house, but by then you are comparing full-time staff. We see most companies switch to us between hire 3 and hire 10.

Longer reading: EOR India 2026 · Pay employees in India · EOR India playbook

Tell us where you are on the decision.

A role you want to hire, a team you want moved, or just the two routes to compare. A named person replies in 4 to 6 hours.

A named person replies in 4 to 6 hours, not an autoresponder.

We use these details to respond to your enquiry.

A named person replies in 4 to 6 hours, not an autoresponder. We use these details to respond to your enquiry.

What the first call covers

30 minutes

A cost comparison for your headcount, on your numbers, both routes.

  • A written cost breakdown
  • Entity documents before the call
  • PF, ESI, TDS, termination law
  • No follow-up sequence
Book a call →

You pick the time, we send a Meet link. Any timezone.

See pricing Speak to sales